fbpx

Signing a wedding photography and videography contract is not the most creative aspect of doing your job. This, however, is an essential step that can protect everyone involved.

As a photographer / videographer, you should have a written statement that outlines all terms and conditions of the interaction. Every photographer and videographer has had to deal with picky clients who want more and more.

If you don’t have a contract in place, this can become a never-ending process.

Everybody will benefit from the signing of a wedding photography and videography contract. Here are the main reasons why you need such a legally binding document as a professional.

 

A Wedding Photography and Videography Contract Outlines the Scope of Work

 

wedding rings

How many hours should you be present during the big day? How many pictures will the client get in the end? What will the length of the wedding video be and how much editing work will you do?

These are just a few of the questions that a contract can answer.

The aim of the contract is to give the client a clear idea about the outcome they can anticipate.

It’s very important to describe the amount of work and the final outcome specifically. Otherwise, you will be leaving room for bargaining and many clients will be willing to take advantage of the situation.

There are many photography and videography contract samples you can find online. Use these to get a better idea about the important stipulations to include and just how detailed the document should be.

 

The Contract Includes the Package and the Price

 

wedding bouquet

If you offer different kinds of packages, the contract should state what package the client has chosen and how much it’s going to cost.

Don’t assume that an oral agreement can protect you in the event of a conflict after the work is done.

The fact that you have presented your packages and that the client has chosen one of them holds no power in a court of law.

A good wedding photography and videography contract states exactly what package the client has selected, what services are included in the package and what sum the client will have to pay in the end.

To protect yourself even more comprehensively, you can feature information about the payment deadline and the preferred payment method.

For example, the contract could state that the client needs to pay 30 per cent of the sum in advance and 70 per cent of the sum within a week of receiving their final product (via a bank transfer, a PayPal payment, etc.).

This statement holds legal power when a client puts their signature on the bottom of the paper. Thus, if you do not receive the full payment or the sum within the specified amount of time, you can take a client to court.

 

Clarity on Types of Shots/ Moments to Capture

 

Some photographers and videographers include a list of the shots or the moments to be captured on camera. The client simply has to check the box for the ones they want.

There are many important moments that the photographer or videographer can capture. Some of those include:

  • Preparations for the ceremony
  • The ceremony itself (vows, exchange of rings, kiss)
  • Bride and groom arriving at the reception
  • First dance
  • Bouquet toss
  • Garter toss
  • The arrival of the wedding cake
  • Best man’s speech
  • Father-daughter dance between the bride and her dad
  • Mother-son dance between the groom and his mom
  • Grand exit

Some clients will want all of these shots or moments captured.

As a professional, however, you should never assume that all clients want the most comprehensive outcome.

Listing the types of shots or specifics of the footage included in a wedding video gives all parties involved peace of mind.

 

Clarity on Number of Revisions and Additional Work

 

wedding hair

It’s possible to need to do some additional work after you’ve submitted your client the final product.

Miscommunication can occur. Alternatively, a client could simply feel unhappy with the photo or video they have received.

When signing the contract, list the number of free revisions and modifications that clients are entitled to.

A good contract will also list the cost of any additional work that the client could want after the free revisions have been completed.

Often, wedding photographers and videographers will be asked to do a ton of additional work for free. In the absence of a contract that protects them, these professionals will find it very difficult to deal with an impossible client and end the interaction on a positive note.

 

The Contract Lists the Client’s Rights and Obligations

 

The provision of wedding photography and videography services isn’t a one-way street.

Clients have certain rights and obligations.

These have to appear in the contract, so that the photographer or videographer will be freed from having to do additional work.

For example, a contract could stipulate that the client is responsible for securing a photoshoot venue, permits and clearances.

The contract will also outline liability limitations in the event of a cancellation or photographic/videographic failure.

 

Copyright Stipulations

 

wedding roses

Copyright is something else very, very important. It’s so crucial that it has to be addressed in the wedding photography and videography contract.

At least one section of the legal document should define the holder of the copyright for the images or videos.

Passing the copyright over to clients will mean that they’re free to make copies and distribute those in any way deemed appropriate. Whenever a photographer or a videographer maintains the copyright, clients will have to pay additionally for copies and derivatives of the work done.

Generally, photographers and videographers retain the copyright for the work that they do.

If you choose this legal option, you’ll be free to use the photos and videos on your website and as a part of your marketing campaigns. You will also make some additional money through the creation of derivatives or new copies.

 

Additional Services That the Client Is Entitled to

 

Very often, an interaction with a client isn’t going to be limited to photographing or shooting the wedding day itself.

You will discuss all aspects of the interaction during the first meeting you have with potential clients. Note down their preferences so that you can include the information in the contract. You will also need a full scope of services so that you can draft an accurate quote.

Some additional services that clients may want include a pre-wedding consultation, an engagement party photo/video shoot, the creation of a printed photo album, the creation of a teaser video for social media publishing, etc.

All of these additional solutions and interactions have to be outlined in the contract. Anything that’s not included in the package itself should be duly noted and its cost should be added to the grand total.

 

Model Release

 

wedding at a castle

All good photography and videography contracts have to include a model release.

A model release is a written and signed agreement that frees the photographer/videographer from future liability. Such liability can arise in the event of invasion of privacy or defamation lawsuits.

A standard model release in the event of wedding photography or videography suggests that the client (bride or groom) grants the photographer/videographer the right to use pictures commercially.

The model release will also outline the potential commercial uses (print, editorial, for self-promotion, etc.).

It may also be a good idea to get the client representing their guests – other individuals who will otherwise need to sign model releases before the commercial use of photos or videos could occur.

 

Stipilations on Poor Weather and Other Emergencies

 

bride and groom on the beach

A wedding photographer or videographer should be prepared for all scenarios.

Sometimes, poor weather and emergencies could stand in the way of giving the client the desired outcome.

The right contract will outline all of these emergency situations and the fact that the professional cannot be held accountable for the production of a quality outcome under such circumstances.

Obviously, disasters strike rarely. Ignoring the prospect of something extraordinary happening, however, can lead to serious issues, client dissatisfaction and even lawsuits. Hence, a good contract should feature at least one paragraph on emergencies and everyone’s responsibilities in these instances.

 

Conclusion

 

A wedding photography and videography contract is a seriously important document for everyone involved.

Most clients will want to sign an agreement because it offers them protection, as well.

You may want to use legal assistance when drafting this kind of document. A personalised contract will protect you and it will also be balanced enough not to antagonise your clients.

It may also be a good idea to tweak the contract a bit to reflect on the situation you’re facing as a professional. If you rely on a generic contract every single time, you may miss some really important provisions.

Administrative and legal aspects of doing your job aren’t the most exciting ones but they can save you from a lot of trouble and expenses in the long run. Do not hesitate to get a high quality contract as soon as you launch your studio.

 

Looking for a wedding video editor?

Get a free quote within 24 hours! 

0 Comments

Submit a Comment

Your email address will not be published. Required fields are marked *

eleven − 6 =

What Is the Average Price for a Wedding Photographer?

What Is the Average Price for a Wedding Photographer?

Booking the photographer for your wedding is obviously one of the biggest essentials you should start planning for immediately. Getting the right person for the job, however, can be costly. What is the average price for a wedding photographer and can you afford it?...

How Much Should You Budget for Wedding Photography?

How Much Should You Budget for Wedding Photography?

How much should you budget for wedding photography? As you’re doing the financial planning for the big day, you probably want to have clear numbers. Allocating specific amounts to each activity and service provider will give you a good idea about the overall amount...

How To Save Money on Your Wedding Video

How To Save Money on Your Wedding Video

Let’s imagine a pretty common scenario – You want to have the perfect wedding and you’re trying to organise it on a budget. What would it take to have a dream day dedicated to your love without breaking the bank? Brides and grooms have tried multiple approaches to...

Is It Worth Having a Videographer at Your Wedding

Is It Worth Having a Videographer at Your Wedding

Professional wedding videography – Is this something you really need for your special day? You will certainly have a photographer. Chances are that many of the attending relatives will be creating footage with their smartphones, giving you access to tons of clips. In...

Pin It on Pinterest

Share This